Plan & Deliver
Events Management
Plan, promote, and track careers events with calendar integration. From employer talks to careers fairs, manage everything in one place with automatic Gatsby mapping.
- tabs per event
- 4tabs per event
- public token links
- 2public token links
- evidenced automatically
- BM5+6evidenced automatically
Schedule › EventsThe events list by month, and one event opened across its four tabs.
Why it matters
What changes
The honest version of the before, and what it looks like once this is running.
- Employer contact details living in one person's inbox
- Attendance recorded on a paper list and never typed up
- Post-event feedback that never gets collected
- No evidence trail once the hall is packed away
- Every event with its date, venue, employers and year groups in one record
- Employers signing themselves up through a link, with no account
- Attendance captured on a register that writes benchmark evidence
- Feedback collected from employers after the event, on their own link
How it works
Up and running in minutes
Three steps, in the order you'd actually do them.
Create and publish
Date, venue, employers and a register built from year groups, forms and named pupils. Publishing reaches pupils.
Let employers do their own admin
Volunteers sign up on a token link with no account, and get a feedback form after the event.
Take the register
Marking a pupil present is what writes their Benchmark 5 and 6 evidence - the register is the source of truth.
In detail
How it actually works
The mechanics behind the screenshot.
The event record is the evidence record
Overview, Volunteers, Resources and Feedback are the four tabs, and each one is doing evidence work. Publishing pushes the event into pupils' Chapter app; attendance comes back; the record closes itself.
- Careers Fair, Assembly, Employer Visit, University Visit, Guidance Day or your own type
- Draft, Published and Completed states - published events reach pupils
- Register built from any mix of year groups, form groups and named pupils
- Benchmarks detected from the event title and description, then confirmed by you
Employers do their own admin
Two public links carry the parts of an event that normally cost a careers lead a week of chasing. One lets employers volunteer for an event; the other collects their feedback afterwards. Neither needs an account, and both feed Benchmarks 5 and 6.
- A volunteer sign-up form on its own link, opened and closed by you
- An encounter feedback form sent after the event, pre-filled if already answered
- Provider profiles linked from the event, so history accrues in the CRM
- Post-event report showing attendance and which employers came
Event published
Appears in pupils' Chapter app
Employers sign up
6 volunteers via the token link
Register taken
45 of 48 present
Feedback collected
Encounter form sent to 6 employers
What you get
Everything included
No add-ons, no per-seat pricing - it's all in the platform.
Full event lifecycle management from planning to post-event review
Calendar view with drag-and-drop scheduling across the academic year
Student attendance tracking and completion recording
Automatic Gatsby Benchmark evidence generation for every event
Post-event feedback collection and satisfaction scoring
Provider and employer coordination with built-in communication tools
Evidence & integrations
What it proves, and what it plugs into
Events are the main engine for Benchmarks 5 and 6, and university and college visits carry Benchmark 7.
- 4Linking Curriculum Learning to Careers
- 5Encounters with Employers & Employees
- 6Experiences of Workplaces
- 7Encounters with Further & Higher Education
Chapter student app
Published events reach pupils
Provider CRM
Employers linked to their profile
Mapbox
Venue and location lookup
Calendar
Term-wide view alongside lessons
Questions
The things schools ask
No. Volunteer sign-up and post-event feedback both run on tokenised public links. Employers open a page, fill it in and are done.
On a register built from your chosen year groups, form groups and named pupils. Marking a pupil present is what writes their benchmark evidence, so the register is the source of truth.
Yes - events import from CSV, and the list also exports, so a year's programme can be moved in one go.
Nothing is visible to pupils until you publish. Drafts sit in the list so a term can be planned before any of it is announced.
Plan & Deliver
Related features
See Events Management in action
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